- By submitting this application, you are agreeing to these terms and conditions, , which form a legal contract between you and American Collegiate at American University (“American Collegiate”). If you are submitting this application on behalf of another person, it is your responsibility to ensure that the person applying to American Collegiate is aware of these terms and accepts them, and by submitting the application you are warranting that you have made the applicant aware of these terms and that they have accepted these terms.
- If you are admitted, you will be placed in the appropriate program track based on your academic and English-language credentials submitted with this application and the results of the post-arrival English test. You acknowledge that there are price disparities between each program track based on length and course of study, which may include required English language courses. You are not guaranteed admission at American University.
- You acknowledge that after successful completion of your American Collegiate program, you will be eligible to matriculate to a third-party affiliated university within the American Collegiate network (an “Affiliated University”) should you meet their progression requirements or apply to an unaffiliated third-party institution. An application may be required for progression.
- Students applying with post-secondary college credits are subject to additional requirements. You must disclose any post-secondary college credits now. Transfer credits may be recognized by an Affiliated University or an unaffiliated third-party institution at which you enroll after your American Collegiate program at such institution(s)’s sole discretion. American Collegiate makes no representations and cannot guarantee that any post-secondary credits earned prior to your American Collegiate program will be recognized by an Affiliated University or other third-party institution. American Collegiate cannot guarantee that every credit earned during your American Collegiate program will transfer to an Affiliated University or other third-party institution.
Enrollment Contract – Student’s Acceptance of the Offer
AMERICAN COLLEGIATE at AMERICAN UNIVERSITY ENROLLMENT CONTRACT
- By submitting your deposit, you are agreeing to this Enrollment Contract, which forms a legal contract between you and American Collegiate at American University (“American Collegiate,” “we,” or “us”). American Collegiate reserves the right to amend this Enrollment Contract from time to time.
- In addition to this Enrollment Contract, please familiarize yourself with all documentation provided to you by American Collegiate.
- No American University Enrollment. Admission to American Collegiate does not mean you are admitted to an American University degree program, and there is no guarantee that you will be admitted to a degree program at American University after completing the American Collegiate program. If you apply to American University after your American Collegiate program, your application will be considered by the Office of Enrollment at American University admissions department with the general pool of direct transfer applicants, and will be subject to all rules, standards, and admission processes (including fees, additional transcripts, and tests) of American University.
- Transfer to the International Accelerator Program. If you enroll in American Collegiate, you may not transfer to the International Accelerator Program at American University.
- Degree Verification and Non-US Institutions. American University is an accredited university in the U.S.. You may be required to submit your degree for verification (sometimes called “validation” or “authentication”), either by your employer or your country’s education authority if you wish to live and work in your home country. It is your responsibility to determine what level of verification is needed and how to obtain it. We do not guarantee that your American University degree will be verified outside of the U.S. Degree verification does not impact the validity or value of your degree in the U.S. Further, we do not guarantee that credits earned at American University will be transferrable to systems of higher education outside of the U.S. Whether and how much transfer credit to award is in the discretion of the foreign institution.
Tuition and Fees; Refunds
- Tuition and fees payment. Following payment of the deposit, you must pay the remaining outstanding balance shown on your American Collegiate invoice by the indicated due date. You are responsible for paying the full invoice amount, including any banking or processing fees, to American Collegiate. American Collegiate has the right to amend prices due to University actions, governmental actions, or other events beyond its control.
- Failure to Pay. Failure to pay by your payment deadline may lead to penalties, including late fees, inability to gain access to housing and use of a meal plan, inability to transfer after your first year, and a hold on your account that will prevent you from enrolling in classes. If you are unable to enroll in the minimum number of credits due to nonpayment of tuition and fees, you may be in violation of your immigration status. You may be administratively separated from American Collegiate for failure to pay your account balance.
- Deposit Refunds. To be eligible for a refund of your deposit, within 60 days after your program’s start date you must submit a written refund request together with documentation showing that your visa application has been denied prior to the move-in date. Otherwise, we do not refund deposits.
- Undergraduate Enrollment Deferrals. Deferrals must be requested prior to or within 60 days after your original move-in date. You may defer your enrollment for up to one calendar year (i.e., three consecutive semesters, including summer); however, your deposit will roll-over for one deferral only (i.e., a Fall deposit will apply for Spring, but a new deposit is required starting with the Summer semester if you defer again). We will not refund your original deposit. After one calendar year, you will be required to re-apply with a new application and deposit.
- Refunds for Cancellation of Enrollment. If you cancel your enrollment prior to your move-in date (found here: http://collegiate.american.edu/important-dates-costs), you may request a full refund of fees paid, less housing and any other non-refundable fees. After the start of the semester/term you may be eligible for the partial refunds listed in the table below. After the no-refund dates listed below, all tuition and fees for the entire duration of your program at American Collegiate are nonrefundable.
|Intake Semester*||Last Day for Refund 100%||Last Day for Refund 50%||Last Day for Refund 25%||Begin 0% Refund|
|See Below**||See Below**||See Below**||See Below**|
|Summer 2021||See Note Below**||See Note Below**||See Note Below**||See Note Below**|
|Summer 2022||See Note Below**||See Note Below**||See Note Below**||See Note Below**|
* Intake Semester is the semester in which you began American Collegiate.
**Pre-Sessional English only. PSE students may receive a refund for the summer term, calculated pro-rata, less any non-refundable fees, until 50% of the summer term has passed. Thereafter, students will not receive a refund and will receive a final grade of “W.”
- Visa-Denial Refund Exceptions. You acknowledge that you must obtain a valid study-eligible visa to complete your degree or program in the U.S., and we cannot guarantee you will receive such visa. Moreover, you may not know if you are denied a visa until after substantially completing your online studies. If you are denied a visa after successfully completing any online portion of your American Collegiate program, you must adhere to the following process:
- You may reapply to the program. If you are admitted and able to obtain a visa within 12 months, we will place you in the program track consistent with your submitted English proficiency test scores. You will need to retest your English proficiency if your original test scores have expired. Once admitted, we will apply the balance of your original paid program tuition, less a housing fee equal to 60% of the housing cost for your intended first term on campus (for D.C. based housing only; Zhejiang University housing costs will not be refunded), towards your new program costs.
- We will retest your English proficiency after you arrive in the U.S. As a result of your new post-arrival English proficiency test scores, you may require a program that is longer and costlier than your original program. You may be required to repeat coursework and will be subject to the then-current progression requirements (found here).
- If you are readmitted to your American Collegiate program but cannot obtain a visa within 12 months, you may be eligible for a refund of future term tuition and health insurance paid, provided that (1) you submit documentation (your visa denial letter and proof of visa appointment) to [firstname.lastname@example.org] verifying at least two U.S. visa denials in the previous 12 months, and (2) you remain in good standing and achieved a cumulative GPA of 2.0 or higher during the online portion of your program. Exclusions: No refund is provided if you continue your degree or program fully online (except a 40% credit of the housing cost for a Washington, DC based housing option; Zhejiang University housing costs are not refunded), if you withdraw and do not reapply to your program, or if you are not eligible to reapply to the Undergraduate Accelerator or American Collegiate program due to poor behavioral or academic performance (i.e. if you are administratively separated or dismissed).
- If you had confirmed an on-campus program but cannot obtain a visa you may enroll in an online program (if offered). You may request a credit of 40% of your Fall 2021 housing funds paid with proof of your visa denial. If you are unable to travel to campus for other reasons related to COVID-19, such as a travel ban, you may also submit a refund request to email@example.com no later than 8/29/21 for the Fall 2021 semester. Please note decisions on such requests will be made on a case-by-case basis.
- Refunds Generally. Except for deposit refund requests, you must submit your refund request for all eligible refunds within 60 days of program completion, withdrawal, or dismissal. The request form can be found at https://p.widencdn.net/iqap8c/ACDC_Refund-Form_LR. All refunds will be issued in U.S. Dollars, minus bank transfer and processing fees, including any fees incurred for a rejected payment, according to the exchange rate in place at the time of the refund. All eligible refunds will be processed when students complete, withdraw, or are dismissed from our program. This may be transferred to the student’s university account or processed as a refund directly to the student. Refunds are typically issued within 60 business days from receipt of completed form.
Accommodations & Services
- Airport Transfers. Requests for airport transfer service must be made at least two weeks in advance of arrival by visiting https://auaccess.american.edu/before-you-arrive/. Airport transfers are available for your initial arrival on campus for flights arriving at Washington Dulles International Airport (IAD) and Ronald Reagan Washington National Airport (DCA). We cannot guarantee a reservation for a request made less than two weeks in advance. If your flight is cancelled or delayed, you must call the emergency telephone number published in the Next Steps Brochure to inform American Collegiate staff of the new arrival date or time. Airport transfer fees paid are nonrefundable.
- Housing Accommodation and Meal Plan. You are required to commit to a reservation in approved American Collegiate housing. We will provide you with a housing contract prior to your move-in date containing the terms of your residency. If you are unable to live in American Collegiate-approved housing, you must request a housing waiver by completing the housing preference form. Please be aware that we will only waive the housing requirement in extenuating circumstances. Payment for housing is due in full two weeks prior to the move-in date unless you are on a payment plan pre-approved by American Collegiate. Late housing payments or failure to pay housing costs may result in additional fees. You will not receive a refund of housing fees for your first semester if you cancel your housing contract after the payment due date indicated on your Statement of Fees. If you withdraw from American Collegiate, you will not receive refund of program housing for the term following your semester of withdrawal. If you begin the American Collegiate program virtually and withdraw more than 45 days before the start of your next term, you are eligible for future term housing refunds. If you withdraw within 45 days of the start of your next term, you will not receive refund of program housing for the term following your semester of withdrawal. Cancelling your housing contract may result in forfeiture of your entire housing payment. You may also purchase and enroll in an on-campus meal plan. Questions regarding meal plans, including meal plan refunds, may be directed to firstname.lastname@example.org.
- Health Insurance. All international students studying at American Collegiate are required to be covered by health insurance that meets the U.S. Government and District of Columbia (DC) requirements. Not all services are covered, and the student is responsible for any outstanding balances for non-covered services.
- You are required to purchase coverage from an American Collegiate-designated health plan as a condition of enrollment.
- You must have completed immunization documentation prior to class registration in order to enroll in any courses. All immunization forms must be translated into English. You must have a completed Student Health Center Mandatory Immunization Form documenting proof of immunity to Measles (Rubeola), Mumps and German Measles (Rubella) [MMR]; one Diphtheria/Tetanus booster within the past ten years; two doses of Varicella (chicken pox) vaccine; series of Hepatitis B vaccine; polio vaccine (if under the age of 18) and the Meningoccocal vaccine. Mandatory Immunization Forms, indicating all required vaccines, may be obtained here: www.american.edu/ocl/healthcenter. You must have completed immunization documentation prior to class registration in order to enroll in any courses. Failure to comply with Washington DC immunization requirements may lead to the inability to register for classes and possible administrative separation from the program. All immunization forms must be translated into English.
- You are fully and solely responsible for the payment of any premiums or other costs associated with maintaining health insurance coverage, and American Collegiate is not responsible for payment of any funds related to a student’s health insurance. Be advised that the cost of health insurance is non-refundable.
American Collegiate Policies, Procedures and Requirements
- Vacation, Holidays and Closures. Please familiarize yourself with American Collegiate’s calendar for holidays and vacations. Classes will not be held on designated school vacations and may be cancelled on public holidays. We do not make reimbursements for classes not offered due to planned or unplanned school closures.
- Absences. Failure to meet attendance requirements may lead to penalties, including loss of immigration status and grades of FX or FZ. Students with such grades on their transcript may be dismissed or administratively separated and will receive no refund.
- Withdrawal. To voluntarily withdraw from the program, you must submit a withdrawal form through American Collegiate. Health insurance, tuition and fees will not be refunded for voluntary withdrawals. Students in the American Collegiate program are not eligible for a Leave of Absence. Should a student need to leave the program either during or between semesters for any reason, they will be required to withdraw from the program. Students can reapply for admission if they choose to return.
- Program of Study. Upon arrival on campus, you will be required to take an English-language assessment test. The results of the assessment test are used to place you in the program track that is appropriate for your skill level, which may be different from what was indicated on your offer letter. If your post-arrival assessment test score does not meet the criteria for your assigned program track you will not be able to enroll in that track. As a result, the length of study may be longer than originally anticipated, and involve additional costs including tuition and other fees. If you choose to withdraw from American Collegiate because you do not wish to enroll in the track that your post arrival English-language assessment test results require, the refund terms contained in this Enrollment Contract will apply to you. Students who do not complete the English-language assessment test and any retesting requirements by the end of orientation week may be dropped from their course registration, which may have negative implications for your immigration status.
- Consecutive Enrollment. American Collegiate students, including Pre-Sessional English students, must complete their program in consecutive terms, including summers, unless summer is the last term of the program. Depending on your start date, a summer term may be included in your program and is therefore required. This policy extends to students who successfully complete the Pre-Sessional English program in the spring term; these students are required to continue into the Extended First Year Program beginning in the summer term. Students will take the summer term off and return in the following fall if a summer term would be the last term of the program.
- Concurrent Enrollment: Enrollment at another higher education institution is not permitted while in ACDC.
- Academic Performance. Students are accepted to American Collegiate with the strict understanding that satisfactory attendance, successful attainment of specified progression criteria, and adherence to AU’s Academic Rules and Regulations, which can be found at www.american.edu/ocl/sccrs/upload/AU-Student-Conduct-Code.pdf, are required. You must be in compliance with the American Collegiate academic standards and requirements, which can be found at: https://auaccess.american.edu/program-requirements/, and may be amended. You will not successfully complete the program and may not be allowed to proceed into subsequent terms if you do not meet the minimum standards set by American Collegiate. If you are unable to complete the program, you may be offered advice on suitable alternatives, including repeating courses or dismissal from American Collegiate. These alternative options may involve additional time and costs, including tuition and other fees that may require presenting additional proof of finances.
- Transfer Admission: We will advise you on applying as a transfer student to an Affiliated University and/or unaffiliated third-party institution after American Collegiate. To matriculate to an Affiliated University, you must meet an Affiliated University’s transfer criteria, found at https://auaccess.american.edu/. You will be eligible for admission to at least one Affiliated University after successfully completing your American Collegiate program, subject to the requirements outlined in this Enrollment Contract. If you choose to apply to an unaffiliated third party institution, you must meet the admission criteria of the third-party institution(s) to be accepted. Acceptance to an unaffiliated third party institution is not guaranteed and is entirely within that institution’s discretion.
- Academic or Conduct Rule and Policy Violations. You may be suspended or expelled if you violate any of American Collegiate or American University policies, rules, or regulations, which may result in the revocation of your immigration status. No refund will be given in cases of suspension, expulsion, or administrative separation.
- Dismissal or Administrative Separation. If you are dismissed or administratively separated from American Collegiate for any reason, you may not re-apply to American Collegiate or any other program offered by IA.
- American Collegiate Pre-Orientation Program (POP). If you are beginning your American Collegiate program early through an in-person or virtual pre-orientation program, you are agreeing to the additional terms set forth here. If you cancel your POP enrollment prior to its start date, you may request a full refund of POP fees paid, less any non-refundable fees such as banking, housing, and administrative fees. After start date, all tuition and fees for the entire duration of your Pre-Orientation Program at American Collegiate are nonrefundable.
- Photography, Filming and Sound Recording. American Collegiate or its representatives, affiliates, successors and related companies may arrange to photograph or shoot video footage of students for purposes of advertising, public relations, and/or promotion in any medium throughout the world, including on social media sites and on the internet. If you do not wish to participate you must advise us in writing and state at the time of the photography or video shooting the wish not to participate. By accepting this Enrollment Contract you are indicating your consent to use these photographs or video footage without further consent or notifications unless you follow the above opt-out requirements.
- Force Majeure. American Collegiate will not be liable in cases where American Collegiate is unable to fulfill any services because of fire, natural disaster, disease or pandemic, national emergency, act of government, acts of war or terrorism, failure of suppliers or subcontractors, labor disputes or any other reasons that are beyond American Collegiate’s control.
- Liability. The liability of Shorelight-Capitol, LLC d/b/a American Collegiate, its parent Shorelight Education, LLC, and group companies, their directors, officers, employees, affiliates, agents and partners with respect to losses arising from negligence (except where such liability cannot be excluded as a matter of law), breach of contract, or otherwise will be limited in all circumstances to the full amount paid to American Collegiate, or the relevant group company by the relevant student for the particular program. Such companies and persons will in no circumstances have any liability for indirect or consequential losses or damages. Any dispute, claim, or other matter arising will be subject to the jurisdiction and laws of the District of Columbia without regard to the choice of law rules. Any legal suit, action, or proceeding seeking to enforce any provision of, or based on any right or issues arising out of or related to, this Enrollment Contract shall be brought exclusively in the United States District for the District of Columbia. By submitting your deposit, you hereby consent to this Enrollment Contract and accept the jurisdictions of such courts for the purpose of any such action or proceeding and agree to waive any objection to venue being laid therein.
- Legal Compliance. We have a legal obligation to comply with U.S. laws and regulations. We may use certain information you provided to us on your application to ensure our compliance with export and other regulations by screening you against lists prepared by federal government agencies, such as those prepared by the Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury. You hereby consent to the transfer of your personally identifiable information to third-party screening services that we have retained solely to conduct such screenings.
University Policies, Procedures and Requirements
- As a student at American Collegiate you are also bound by the rules and regulations governing American University (“AU” or “University”), as those may be amended from time to time. These rules and regulations may be found at: american.edu/policies/index.cfm.
- In addition to this Enrollment Contract, as part of your offer you have received other University information and documents that contain additional terms of your participation. Please familiarize yourself with all documentation provided to you by AU.
- In addition to the health insurance requirements listed in this Enrollment Contract, the terms of your health insurance must meet AU requirements. You are fully and solely responsible for the payment of any premiums or other costs associated with maintaining health insurance coverage, and AU is not responsible for payment of any funds related to your health insurance.
- Academic Integrity Code, Student Conduct Code, and Policy Violations. You are required to adhere to the AU’s Academic Integrity Code which can be found at https://www.american.edu/academics/integrity/index.cfm, and AU’s Student Conduct Code which can be found at https://www.american.edu/ocl/sccrs/. You may be suspended or expelled if you violate any of AU’s policies, rules, or regulations, which may result in the revocation of your immigration status. No refund will be given in cases of suspension or expulsion.
- Dismissal or Administrative Separation. If you are dismissed or administratively separated from the University for any reason you may not re-apply to American Collegiate or any other program offered by International Accelerator.
- Force Majeure. AU is not liable in cases where AU is unable to fulfill any services because of fire, natural disaster, disease or pandemic, national emergency, act of government, acts of war or terrorism, failure of suppliers or subcontractors, labor disputes, or any other reasons that are beyond AU’s control.
- The U.S. Government regulations require maintaining a full course of study and good academic status while attending school in the United States as an F-1 student. Failure to maintain good academic status will lead to loss of your immigration status. If you intend to seek permanent resident status at any point during your anticipated tenure at AU, you must disclose such intent at the time of application. Please be aware that scheduling and class attendance conflicts that arise from pursuing immigration status changes will not be accommodated and may prevent you from continuing your studies. You may be administratively separated from American Collegiate if you seek or obtain permanent residency. No refunds will be given if you must withdraw due to your actual or anticipated change to permanent resident status.