- By submitting this application you are agreeing to these terms and conditions, which form a binding agreement between you and American Collegiate at American University (“American Collegiate”). If you are submitting this application on behalf of another person it is your responsibility to ensure that the person applying to American Collegiate is aware of these terms and accepts them, and by submitting the application you are warranting that you have made the applicant aware of these terms and that they have accepted these terms.
- If you are admitted, you will be placed in the appropriate program track based on your academic and English-language credentials submitted with this application. You acknowledge that there are price disparities between each program track based on length and course of study, which may include required English language courses. You are not guaranteed admission at American University.
- You acknowledge that after successful completion of your American Collegiate program, you will be eligible to matriculate to a third-party affiliated university within the American Collegiate network (an “Affiliated University”) or apply to an unaffiliated third-party institution.
- Students applying with post-secondary college credits are subject to additional requirements. You must disclose any post-secondary college credits now. Transfer credits may be recognized by an Affiliated University or an unaffiliated third-party institution at which you enroll after your American Collegiate program in such institution(s)’s sole discretion. American Collegiate makes no representations and cannot guarantee that any post-secondary credits earned prior to your American Collegiate program will be recognized by an Affiliated University or other third-party institution. American Collegiate cannot guarantee that every credit earned during your American Collegiate program will transfer to an Affiliated University or other third-party institution.
Enrollment Contract – Student’s Acceptance of the Offer
AMERICAN COLLEGIATE at AMERICAN UNIVERSITY ENROLLMENT CONTRACT
- By submitting your deposit you are agreeing to this Enrollment Contract, which forms a binding agreement between you and American Collegiate at American University (“American Collegiate,” “we,” or “us”). American Collegiate reserves the right to amend this Enrollment Contract from time to time.
- In addition to this Enrollment Contract, as part of your conditional offer you have received other information and documents that contain additional terms of your participation. Please familiarize yourself with all documentation provided to you by American Collegiate.
- No American University Enrollment. Being admitted to American Collegiate does not mean you are admitted to an American University degree program, and there is no guarantee that you will be admitted to a degree program at American University after completing your American Collegiate program. If you apply to American University after your American Collegiate program, your application will be considered by the Office of Enrollment at American University admissions department with the general pool of direct transfer applicants, and will be subject to all rules, standards, and admission processes (including fees, additional transcripts, and tests) of American University.
- Transfer to the International Accelerator Program. If you enroll in American Collegiate, you may not transfer to the International Accelerator Program at American University
Tuition and Fees; Refunds
- Tuition and fees payment: Following payment of the deposit, you must pay the remaining outstanding balance shown on your American Collegiate invoice by the indicated due date. You are responsible for paying the full invoice amount, including any banking or processing fees, to American Collegiate. American Collegiate has the right to amend prices due to University actions, governmental actions, or other events beyond its control.
- Failure to Pay. Failure to pay by your payment deadline may lead to penalties, including late fees, inability to gain access to housing and use of a meal plan, inability to transfer after your first year, and a hold on your account that will prevent you from enrolling in classes. If you are unable to enroll due to nonpayment of tuition and fees you may be in violation of your immigration status. You may be dismissed from American Collegiate for failure to pay your account balance.
- Deposit Refunds. We will only refund your deposit if you provide us with written notification and documentation showing that your visa application has been denied prior to the move-in date. Otherwise, we do not refund deposits.
- Refunds for Cancellation of Enrollment. If you cancel your enrollment prior to your move-in date (found here: http://collegiate.american.edu, you may request a full refund of fees paid, less housing and any other non-refundable fees. After the start of the semester/term you may be eligible for the partial refunds listed in the table below. After the no-refund dates listed below, all tuition and fees for the entire duration of your program at American Collegiate are nonrefundable.
|Intake Semester||Last Day for Refund 100%||Last Day for Refund 50%||Last Day for Refund 25%||Begin 0% Refund|
(Extended First Year)
|May 31, 2019||June 7, 2019||June 14, 2019||June 15, 2019|
|June 11, 2019||June 16, 2019||June 21, 2019||June 22, 2019|
|Fall 2019||September 9, 2019||September 16, 2019||September 23, 2019||September 24, 2019|
|Spring 2020||January 27, 2020||February 3, 2020||February 10, 2020||February 11, 2020|
(Extended First Year)
|May 29, 2020||June 5, 2020||June 12, 2020||June 13, 2020|
|June 9, 2020||June 14, 2020||June 19, 2020||June 20, 2020|
*Refunds only apply for EFY students who progressed from PSE and start EFY in the summer; we do not accept new EFY students in the summer.
- Refunds Generally. We will only make refunds in U.S. Dollars, minus bank transfer and processing fees. You must fill out the Refund Form available at the American Collegiate office. Refunds will be processed according to the exchange rate in place at the time of the refund. All refunds will be made to eligible parties within forty-five (45) days of a written request.
Accommodations & Services
- Airport Transfers. Requests for airport transfer service must be made at least 2 weeks in advance of arrival by visiting www.collegiate.american.edu/before-you-arrive. Airport transfers are available for your initial arrival on campus for flights arriving at Washington Dulles International Airport (IAD) and Ronald Reagan Washington National Airport (DCA). We cannot guarantee a reservation for a request made less than two weeks in advance. If your flight is cancelled or delayed, you must call the emergency telephone number published in the Next Steps Brochure to inform American Collegiate staff of the new arrival date or time. Airport transfer fees are nonrefundable.
- Housing Accommodation and Meal Plan. You are required to commit to a reservation in approved American Collegiate housing. We will provide you with a housing contract prior to your move-in date containing the terms of your residency. If you are unable to live in American Collegiate-approved housing, you must request a housing waiver by completing the housing preference form. Please be aware that we will only waive the housing requirement in extenuating circumstances. Payment for housing is due in full two weeks prior to the move-in date unless you are on a payment plan pre-approved by American Collegiate. Late housing payments or failure to pay housing costs may result in additional fees. Cancelling your housing contract may result in forfeiture of your entire housing payment. You may also purchase and enroll in an on-campus meal plan. The cost of a meal plan is nonrefundable during the semester in which you cancel the meal plan, but you may receive a meal plan refund for future semesters.
- Health Insurance. All international students studying at American Collegiate are required to be covered by health insurance that meets the U.S. Government and District of Columbia (DC) requirements. Not all services are covered, and the student is responsible for any outstanding balances for non-covered services.
- You are required to purchase coverage from an American Collegiate-designated health plan as a condition of enrollment.
- You must have a completed Student Health Center Mandatory Immunization Form documenting proof of immunity to Measles (Rubeola), Mumps and German Measles (Rubella) [MMR]; one Diphtheria/Tetanus booster within the past ten years; two doses of Varicella (chicken pox) vaccine; series of Hepatitis B vaccine; polio vaccine (if under the age of 18) and the Meningoccocal vaccine. Mandatory Immunization Forms may be obtained here: www.american.edu/ocl/healthcenter. You must have completed immunization documentation prior to class registration in order to enroll in any courses. All immunization forms must be translated into English.
- You are fully and solely responsible for the payment of any premiums or other costs associated with maintaining health insurance coverage, and American Collegiate is not responsible for payment of any funds related to a student’s health insurance. Be advised that the cost of health insurance is typically non-refundable, unless permitted by the terms and conditions of a particular plan.
American Collegiate Policies, Procedures and Requirements
- Vacation, Holidays and Closures. Please familiarize yourself with American Collegiate’s calendar for holidays and vacations. Classes will not be held on designated school vacations and may be cancelled on public holidays. We do not make reimbursements for classes not offered due to planned or unplanned school closures.
- Absences. Failure to meet attendance requirements may lead to penalties, including loss of immigration status and grades of FX or FZ. Students with such grades on their transcript will be dismissed or administratively separated. You will not receive a refund if you lose immigration status due to class absences.
- Withdrawal. To voluntarily withdraw from the program, you must submit a withdrawal form through American Collegiate; the refund policy as stated in this Enrollment Contract applies. Students in the American Collegiate program are not eligible for a Leave of Absence. Should a student need to leave the program either during or between semesters for any reason, they will be required to withdraw from the program. Students can reapply for admission if they choose to return.
- Program of Study. Upon arrival on campus, you will be required to take an English-language assessment test. The results of the assessment test are used to place you in the program track that is appropriate for your skill level, which may be different from what was indicated on your offer letter. If your post-arrival assessment test score does not meet the criteria for your assigned program track you will not be able to enroll in that track. As a result, the length of study may be longer than originally anticipated, and involve additional costs including tuition and other fees. If you choose to withdraw from American Collegiate because you do not wish to enroll in the track that your post arrival English-language assessment test results require, the refund terms contained in this Enrollment Contract will apply to you.
- Consecutive Enrollment. American Collegiate students, including Pre-Sessional English students, must complete their program in consecutive terms, including summers, unless summer is the last term of the program. Depending on your start date, a summer term may be included in your program and is therefore required. This policy extends to students who successfully complete the Pre-Sessional English program in the spring term; these students are required to continue into the Extended First Year Program beginning in the summer term. Students will take the summer term off and return in the fall if a summer term would be the last term of the program.
- Academic Performance. Students are accepted to American Collegiate with the strict understanding that adherence to the American Collegiate academic standards and program requirements, which can be found at www.collegiate.american.edu, and American University’s rules and regulations (refer to #28) as may be amended, is required. You will not successfully complete the program and may not be allowed to proceed into subsequent terms if you do not meet the minimum standards set by American Collegiate. If you are unable to complete the program, you may be offered advice on suitable alternatives, including repeating courses or dismissal from American Collegiate. These alternative options may involve additional time and costs, including tuition and other fees that may require presenting additional proof of finances.
- Transfer Admission: We will advise you on applying as a transfer student to an Affiliated University and/or unaffiliated third-party institutions after American Collegiate. To matriculate to an Affiliated University, you must meet an Affiliated University’s transfer criteria, found at www.collegiate.american.edu. You will be eligible for admission to at least one Affiliated University after successfully completing your American Collegiate program, subject to the requirements outlined in this Enrollment Contract. If you choose to apply to an unaffiliated third party institution, you must meet the admission criteria of the third-party institution(s) to be accepted. Acceptance to an unaffiliated third party institution is not guaranteed and is entirely within that institution’s discretion.
- Academic or Conduct Rule and Policy Violations. You may be suspended or expelled if you violate any of American Collegiate or American University policies, rules, or regulations, which may result in the revocation of your immigration status. No refund will be given in cases of suspension, expulsion, or administrative separation.
- Dismissal or Administrative Separation. If you are dismissed or administratively separated from American Collegiate for any reason you may not re-apply to American Collegiate.
- Photography, Filming and Sound Recording. American Collegiate or its representatives, affiliates, successors and related companies may arrange to photograph or shoot video footage of students for purposes of advertising, public relations, and/or promotion in any medium throughout the world, including on social media sites and on the internet. If you do not wish to participate you must advise us in writing and state at the time of the photography or video shooting the wish not to participate. By accepting this Enrollment Contract you are indicating your consent to use these photographs or video footage without further consent or notifications unless you follow the above opt-out requirements.
- Force Majeure. American Collegiate will not be liable in cases where American Collegiate is unable to fulfill any services because of fire, natural disaster, national emergency, act of government, acts of war or terrorism, failure of suppliers or subcontractors, labor disputes or any other reasons that are beyond American Collegiate’s control.
- Liability. The liability of Shorelight-Capitol, LLC d/b/a American Collegiate, its parent Shorelight Education, LLC, and group companies, their directors, officers, employees, affiliates, agents and partners with respect to losses arising from negligence (except where such liability cannot be excluded as a matter of law), breach of contract, or otherwise will be limited in all circumstances to the full amount paid to American Collegiate, or the relevant group company by the relevant student for the particular program. Such companies and persons will in no circumstances have any liability for indirect or consequential losses or damages. Any dispute, claim or other matter arising will be subject to the jurisdiction and laws of the District of Columbia without regard to the choice of law rules. Any legal suit, action or proceeding seeking to enforce any provision of, or based on any right or issues arising out of or related to this Enrollment Contract, shall be brought exclusively in the United States District for the District of Columbia. By submitting your deposit, you hereby consent to this Enrollment Contract and accept the jurisdictions of such courts for the purpose of any such action or proceeding and agree to waive any objection to venue being laid therein.
University Policies, Procedures and Requirements
- As a student at American Collegiate you are also bound by the rules and regulations governing American University (“AU” or “University”), as those may be amended from time to time. These rules and regulations may be found at: www.american.edu/policies/index.cfm.
- In addition to this Enrollment Contract, as part of your offer you have received other University information and documents that contain additional terms of your participation. Please familiarize yourself with all documentation provided to you by AU.
- In addition to the health insurance requirements listed in this Enrollment Contract, the terms of you health insurance must meet AU requirements. You are fully and solely responsible for the payment of any premiums or other costs associated with maintaining health insurance coverage, and AU is not responsible for payment of any funds related to your health insurance.
- Academic Integrity Code, Student Conduct Code, and Policy Violations. You are required to adhere to the AU’s Academic Integrity Code which can be found at https://www.american.edu/academics/integrity/index.cfm, and AU’s Student Conduct Code which can be found at https://www.american.edu/ocl/sccrs/. You may be suspended or expelled if you violate any of AU’s policies, rules, or regulations, which may result in the revocation of your immigration status. No refund will be given in cases of suspension or expulsion.
- Dismissal or Administrative Separation. If you are dismissed or administratively separated from the University for any reason you may not re-apply to American Collegiate or any other program offered by International Accelerator.
- Force Majeure. AU is not liable in cases where AU is unable to fulfill any services because of fire, natural disaster, national emergency, act of government, acts of war or terrorism, failure of suppliers or subcontractors, labor disputes or any other reasons that are beyond AU’s control.
- F-1 Status. The U.S. Government regulations require maintaining a full course of study and good academic status while attending school in the United States as an F-1 student. Failure to maintain good academic status will lead to loss of your immigration status. If you intend to seek permanent resident status at any point during your anticipated tenure at AU, you must disclose such intent at the time of application. Please be aware that scheduling and class attendance conflicts that arise from pursuing immigration status changes will not be accommodated and may prevent you from continuing your studies. You may be dismissed if you seek or obtain permanent residency. No refunds will be given if you must withdraw due to your actual or anticipated change to permanent resident status.