1. Prospective students of The American Access Program at American University (“AMA”) should read these terms and conditions carefully prior to submitting an application. If you are admitted to the AMA, you will be bound by these terms for the duration of your Program. In addition to these terms and conditions, as a student at American University (“AU”), you will be bound by the rules and regulations governing AU, with the understanding that those may be amended from time to time. AU rules and regulations may be found at: american.edu/policies/index.cfm.

2. You acknowledge that after successful completion of the AMA, as defined by AMA progression standards, you will be eligible to matriculate to a third-party affiliated university within the AMA network (an “Affiliated University”) or an unaffiliated third-party institution, and that you will be bound by the rules and regulations of the school at which you enroll as a condition of your attendance there.

3. AU and AMA reserve the right to amend these terms and conditions from time to time. By accepting these terms and conditions you acknowledge and agree to comply at all times with the then-current terms and conditions, found at: auaccess.american.edu/terms-and-conditions.

4. Application: Students may apply to the American Access First Year, American Access Extended First Year, or to the English Language and Training Academy (“Pre-Sessional English”) (collectively the “Programs”). If you apply to any of these Programs, be sure to use the application that is specific to the Program you select. Each application contains terms & conditions governing the specific Program and you acknowledge that by submitting an application you agree to the terms and conditions of your respective Program. Links to applications can be found here: auaccess.american.edu/apply

5. Transfer Credits: You must disclose any post-secondary college credits and/ or advanced standing examination credits (“Transfer Credits”) earned prior to the time of application. Under no circumstances will Transfer Credits apply to your AMA Program. Transfer Credits may be articulated at an Affiliated University or an unaffiliated third-party institution at which you enroll after the AMA, subject to that institution(s)’s review of your Transfer Credits. You acknowledge that AU and AMA make no representations and cannot guarantee that Transfer Credits will apply at an unaffiliated third-party institution. AU and AMA cannot guarantee that every credit earned during the AMA will transfer to an Affiliated University.

6. Admission: If you are admitted to the AMA at AU you will receive a written offer letter with details and instructions on accepting the offer, paying the Program deposit and arriving to Washington DC.

7. No AU Enrollment: Being admitted to the AMA does not mean you are admitted to an American University degree program, and there is no guarantee that you will be admitted to a degree program at AU after completing the AMA. If you apply to AU after the AMA, your application will be considered by the AU admissions department with the general pool of direct transfer applicants, and subject to all rules, standards, and admission processes (including fees, additional transcripts, and tests) of AU.

8. Transfer to the International Accelerator Program: If you enroll in an AMA Program, you may not transfer from the AMA to the International Accelerator Program at American University

9. Tuition and fees payment: Following payment of the deposit, you must pay the remaining outstanding balance shown on the AMA invoice by the following posted payment deadline of the Program and semester in which you will enroll:

American Access First Year American Access Extended First Year Pre-Sessional English
Fall 2017 August 5, 2017 August 5, 2017 August 9, 2017
Spring 2018 December 27, 2017 December 27, 2017 December 27, 2017
Summer 2018 April 26, 2018 April 26, 2018 May 18, 2018

You are responsible for paying the full invoice amount, including any banking or processing fees. AMA has the right to amend prices due to University actions, governmental actions, or other events beyond its control.

10. Failure to Pay: Failure to pay by your applicable posted payment deadline may lead to penalties, including late fees, dismissal from the program, inability to gain access to program housing, and a hold on your account that will prevent you from enrolling in classes.

11. Cancellation, Change, Curtailment or Withdrawal: You will only be eligible for a deposit refund if you submit documentation of visa denial with written notification to the AMA prior to the move-in date. If you cancel your enrollment prior to your Program move-in date (see table below for the move-in date applicable to you), you may request a full refund of your deposit, tuition and fees, less any non-refundable fees. After the start of the Program you may be eligible for the following partial Program refunds:

Intake Semester Last day for Refund 100% Last day for Refund 50% Last day for Refund 25% Begin 0% Refund
Fall 2017 September 11, 2017 September 18, 2017 September 25, 2017 September 26, 2017
Spring 2018 January 29, 2018 February 5, 2018 February 12, 2018 February 13, 2018

Summer Programs:
Refunds for programs that start in the summer are calculated on a pro-rata basis, less any non-refundable fees. If you attend more than 50% of any class, you may not drop the class without permission, you will not receive a program refund, and you will receive a final grade of “W”.
Cancellations made prior to your Program start date but after your arrival to the U.S. on an AU-issued Form I-20 will be governed under the standard AU student immigration policies. Please refer to the table below for the Program start date applicable to you.

12. Refunds: AMA will only make refunds in U.S. Dollars, minus bank transfer and processing fees, and will make such refunds in the manner in which AMA was originally paid and to the account of the party or parties who made such payment(s). All refunds will be made to eligible parties within 45 days of a written request.

13. Airport Transfers: Requests for airport transfer service should be made at least 2 weeks in advance of arrival by visiting auaccess.american.edu/welcome. Airport transfers are available for your initial arrival on campus for flights arriving at Reagan National Airport (DCA) and Dulles International Airport (IAD). AMA cannot guarantee a reservation for a request made less than 2 weeks in advance. If your flight is cancelled or delayed, you must call the emergency telephone number published in the Next Steps Brochure auaccess.american.edu/before-you-arrive to inform AMA staff of the new arrival date or time. Airport transfer fees are nonrefundable.

14. Housing Accommodation and Meal Plan: You are required to commit to a reservation in approved AMA housing for the full duration of your program. Payment for housing is due in full two weeks prior to the move-in date (see the table below for your applicable move-in date). Later notification or failure to notify AMA may result in additional costs. If you are unable to live in AMA housing, you must submit a Housing Waiver Form to AMA when you send your official acceptance to the AMA offer letter. The requirement to live in AMA housing will be waived by the AMA Managing Director only in extenuating circumstances. Refunds will not be granted for cancellations made after the move-in date of your Program. Students may enroll in meal plans as offered by the University and are subject to the AU Office of Housing and Dining policies for meal plans with regard to payments, changes, etc.

Move-In and Program Start Dates:

Fall 2017 Spring 2018 Summer 2018 (subject to change)
Move-In Date First Year and Extended First Year: August 19, 2017
Pre-Sessional English: August 23, 2017
First Year and Extended First Year: January 9, 2018
Pre-Sessional English: January 9, 2018
First Year and Extended First Year: May 9, 2018
Pre-Sessional English: June 2, 2018
Program Start Date First Year and Extended First Year: August 20, 2017
Pre-Sessional English: August 24, 2017
First Year and Extended First Year: January 10, 2018
Pre-Sessional English: January 10, 2018
First Year and Extended First Year: May 10, 2018
Pre-Sessional English: June 4, 2018

15. Health Insurance: All international students studying at AU are required to be covered by health insurance that meets the U.S. Government, District of Columbia, and AU requirements. Not all services are covered, and the student is responsible for any outstanding balances for non-covered services.

  • At the time of application, you are required to purchase coverage from an AMA-designated health plan as a condition of enrollment.

  • You must have a completed a Student Health Center Mandatory Immunization Form documenting proof of immunity to Measles (Rubeola), Mumps and German Measles (Rubella) [MMR]; one Diphtheria/Tetanus booster within the past ten years; two doses of Varicella (chicken pox) vaccine; series of Hepatitis B vaccine; polio vaccine (if under the age of 18) and the Meningococcal vaccine. Mandatory Immunization Forms may be obtained here: www.american.edu/loader.cfm?csModule=security/getfile&pageid=39852. You must have completed immunization documentation prior to class registration in order to enroll in any courses, and in order to live in program housing.

  • The cost of health insurance is non-refundable.

16. Academic Resources: All books and learning materials must be purchased upon arrival at AU through the AU bookstore or other recommended sources.

17. Vacation, Holidays, and School Closures: AMA students must adhere to the AU Academic Calendar for holidays and vacations (american.edu/provost/registrar/academic-calendar.cfm). Classes will not be held on designated school vacations and may be cancelled on public holidays. AMA will not make reimbursements for classes not offered due to holidays, vacations, or school closures due to emergencies.

18. Consecutive Semesters. You must complete your Program in consecutive semesters and terms, including summer (where applicable).

19. Absences: Failure to meet attendance requirements in compliance with immigration and class attendance policies may lead to penalties, including loss of immigration status. You will not receive a refund if you lose immigration status due to class absences.

20. Program of Study: prior to arrival, you will be placed in a preliminary program track based on your pre-arrival English language assessment test results. Upon arrival on campus, you will be required to take an additional English language assessment test. The results of the post-arrival assessment test are used to determine final placement in the Program that is appropriate for your skill level, which may be different from your preliminary Program. As a result, the length of study may be longer than originally anticipated, and involve additional costs including tuition and other fees. If you choose to withdraw from the AMA because you do not wish to enroll in the Program that your assessment test results require, the refund terms contained in sections 9 and 10 will apply and your student visa for AMA will be cancelled.

21. Academic Performance: Students are accepted to the AMA with the strict understanding that progression through the AMA and successful completion of any Program will require satisfactory attendance, successful attainment of specified progression criteria, and adherence to the AU Academic Rules and Regulations, which can be found at american.edu/provost/undergrad/undergrad-rules-and-regulations.cfm and the AU Academic Integrity Code: american.edu/academics/integrity/code.cfm. To continue in the AMA, you must also comply with the AMA academic standards and progression requirements.

22. Progression: After the AMA, you will be advised on applying to an Affiliated University and unaffiliated third-party institution. To matriculate to an Affiliated University, you must meet an Affiliated University’s progression criteria. You are guaranteed admission to at least one Affiliated University after completing the AMA, subject to the requirements outlined in these terms and conditions. If you choose to apply to an unaffiliated third party institution, you must meet the admission criteria of the third-party institution(s) to which you apply. Acceptance to an unaffiliated third party institution is entirely within that institution’s discretion. You may apply directly to AU, subject to the terms contained in section 6.

23. Student Conduct: AU’s Student Conduct Code provides a framework of standard acceptable behavior for students. You are responsible for complying with AU’s policies, rules, and regulations, which can be found at http://www.american.edu/ocl/sccrs/upload/AU-Student-Conduct-Code.pdf.

24. Academic or Conduct Rule and Policy Violations: you may be suspended or expelled if you violate any of AU’s or AMA’s policies, rules, or regulations, which may result in the revocation of your immigration status. No refund will be given in cases of suspension or expulsion.

25. Grievance Procedures, Appeals, or Complaints: You must follow the policy and procedures for filing complaints, grievances, and appeals in a constructive and timely manner by visiting http://www.american.edu/ocl/sccrs/index.cfm.

26. F-1 Status: In order to maintain proper F-1 status, you must comply with all applicable Federal regulations related to study in the U.S., including pursuit of a full course of study. You will be in jeopardy of losing your immigration status if you fail to maintain the necessary academic standing. No refunds will be given if you must leave the Program due to your actual or anticipated change to permanent resident status.

27. Photography, Filming and Sound Recording: The AMA at American University or its representatives, affiliates, successors and related companies may arrange to photograph or shoot video footage of students for purposes of advertising, public relations, and/or promotion in any medium throughout the world, including on social media sites and on the internet. If you do not wish to participate you must advise us in writing and state at the time of the photography or video shooting the wish not to participate. By accepting these terms and conditions you are indicating your consent to use these photographs or video footage without further consent or notifications unless you follow the above opt-out requirements.

28. FERPA: In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), the undersigned student hereby permits AU and AMA to disclose personally identifiable information, including educational records, financial information and, attendance records to student’s parent(s), guardian(s), sponsor(s), sponsorship bodies, and recruiter(s) with information pertaining to their application, academic progress, results and attendance. These permissions will remain in effect during the undersigned student’s tenure in the AMA and at AU unless the student submits a written revocation of this permission to AU’s Office of the Registrar.

29. Force majeure: AU and AMA will not be liable in cases where AU and/or AMA is unable to fulfill any services because of fire, natural disaster, national emergency, act of government, acts of war or terrorism, failure of suppliers or subcontractors, labor disputes or any other reasons which are beyond AU’s or AMA’s control.

30. Liability: The liability of AMA at American University, its operator, Shorelight-Capitol, LLC, its parent Shorelight Education, LLC, and their group companies, their directors, officers, employees, affiliates, agents and partners with respect to losses arising from negligence (except where such liability cannot be excluded as a matter of law), breach of contract or otherwise will be limited in all circumstances to the full amount paid to AU, AMA, or the relevant group company by the relevant student for the particular Program. Such companies and persons will in no circumstances have any liability for indirect or consequential losses or damages. Any dispute, claim or other matter arising will be subject to the jurisdiction and laws of the District of Columbia without regard to the choice of law rules. Any legal suit, action or proceeding seeking to enforce any provision of, or based on any right or issues arising out of or related to these terms and conditions, shall be brought exclusively in the United States District Court for the District of Columbia. By signing these terms and conditions, the student consents to and accepts the jurisdictions of such courts for the purpose of any such action or proceeding and agree to waive any objection to venue being laid therein.